Additional Information
Chief Executive Officer (CEO): He started the company 25 years ago and knows his job very
well. He injured his leg two years ago which has restricted his visits to the engineering area. As
CEO he has an overall perspective of the business strategic requirements and the authority to
commit resources as required.
Marketing Director: She has been with the company for three years, following a successful
career with a publicity company. She has the ability to represent the needs of the business,
particularly as this is a marketing project. She has the authority to commit the annual business
marketing budget, from which the project will be funded, as she sees appropriate. She will be
responsible for monitoring the expected benefits of the calendar, in particular the improvement of
the company's image.
Engineering Manager: He has been responsible for many engineering innovations in the
company and is still as keen and energetic as the day he started. VVhilst he will not be part of the
project team, his staff will feature in the photos for the promotional calendar.
Central Records: This group of five staff looks after all company records and document control.
They now maintain all project files.
Bright Lights: This is the local office supplies company. It supplies all the stationery and office
equipment needs of the company and will supply the stationery for this project.
Portraits ltd: This is a professional photographic company with a number of excellent
photographers and a history of successful work. This company has been selected to take the
photos for the company calendar. It has yet be decided which of the photographers to use.
Which 2 statements explain why the Sales Manager should be appointed as a Senior User for this
project?

Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in
part to the increased marketing activities of its competitors. To help counter this, the company has
decided to create a promotional calendar for next year for all its current and prospective
customers. The end product of this project will be a prepared calendar pack, ready for printing.
The design of the calendar will be similar to one sent out previously, and must reflect the company
image as described in the existing corporate branding standards. Another project is currently
producing a new company logo when is to be printed on each page of the promotional calendar.
The prepared calendar pack will consist of:
Design for each month - correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of
staff
Selected paper and selected envelope - for printing and mailing the calendar
Chosen label design - a competition to design a label will be held as part of this project
List of customers - names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments
Confirm compliance with the Data Protection Legislation
Create a design for each month - this will be done by the internal creative team
Select and appoint a professional photographer
Gather photograph design ideas from previous project and agree photographic session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and
marketing of the calendar is to be produced in stage 2. However, the actual production and
distribution of the calendars is not within the scope of the project. The product cost forecast will be
reviewed by the Project Board to determine whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30
November, to enable printing and distribution of the calendar in time for Christmas. The cost of the
activities to develop the specialist products and the cost of the project management activities are
estimated to be £20,000. There is a project time tolerance of +1 week /-2 weeks and a project cost
tolerance of +£6,000 / -£6,000. A change budget of £500 has been allocated but there is no risk
budget.
Whilst identifying the mailing costs for the calendars the Project Manager was surprised to find the
costs could vary considerably depending on the size of the package and the delivery service used.
For the purpose of this project, the Project Manager has selected an appropriate service but feels
that a corporate standard for postage would have reduced the time and effort invested. It could
reduce the company's overheads by up to £20k per year. How should the Project Manager record
this observation within the project?

Who sets the tolerances for a work package?

During which process would the stage tolerances be set?

Which of the following statements is FALSE regarding the Continued Business Justification?

While preparing the Configuration Management Strategy, the Project Manager considered the
options for change control. He decided to recommend a change budget of £250k, but was
undecided on the Change Authority to recommend.
Which option is an appropriate Change Authority for the Outsourcing project?

Scenario:
The Ministry of Food Hygiene (MFH) has a quality management system which contains a
document control process to manage all documentation requirements. The document
control process was created by the MFH Quality Manager, who now maintains all of MFH's
documents and performs an organization-wide configuration management role. The MFH
Quality Manager will administer the configuration management procedure for the
Restructuring project since this must comply with the MFH document control process.
What additional risk will this place on the project?

Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct
heading or be in the correct document

Using the Project Scenario, select the appropriate response to each of the following 5 questions
which have been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a
relatively simple project, the Project Manager combined the Starting Up a Project process and the
Initiating a Project process. No Project Brief has been produced. Instead the Project Manager
used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO
includes the Business Case, a product checklist and several Product Descriptions, Including the
Project Product Description. Short sections are also included for each of the strategies and the
controls to be applied. The Project Manager has elected to use the Daily Log to record all risks,
issues, lessons and quality - results.
After the initiation stage there will be two further stages during which a small number of Work
Packages will be authorized. While these are being managed, the Project Manager will hold
regular checkpoints, which will support the production of weekly Highlight Reports to the Project
Board.
This question provides a number of changes which may or may not be required to the Extract from
the Communication Management Strategy provided in the additional informationWhich statement applies to the Introduction section?